Availability calendar
One shared date book for you and your team. Block a date the moment an advance lands, hold it for 48 hours while a client decides, and never take two weddings on the same morning again.
CRM for event vendors
Your date book, your invoices and your follow-ups in one place
VendorVibe CRM keeps every booking, advance and enquiry for your makeup, photography or decor business in one place — so no date gets sold twice and no quote goes cold.
Free demo · no card needed · 14 days free after
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Confirmed
Held 48h
Enquiry
Made for the work
Built for Indian event vendors
GST-ready invoices
Works on any phone
14 days free after your demo
What we hear on every call
Four problems, and where they go
Nothing here is a made-up pain point. These are the sentences vendors open with when they first ring us.
“I took two bookings for the same date.”
The calendar blocks a date across your whole team the second an advance is recorded.
“That enquiry is somewhere in WhatsApp.”
Every enquiry gets a card and a follow-up date. Nothing sits unread at the bottom of a chat.
“I don’t know who still owes me money.”
Outstanding balances sit on the dashboard, sorted by how overdue they are.
“Busy month, but where did it all go?”
Costs are logged per job, so you see real profit and not just turnover.
Inside the CRM
Nine things it handles for you
Built around how event work actually runs — an enquiry comes in, a date gets held, an advance lands, the job happens, the balance clears.
Bookings in one list
Every confirmed job with its date, venue, package, balance and point of contact. Filter by month, city or status.
Invoices that take a minute
Pick a package, add travel and extras, and send a GST-ready invoice on your letterhead. Numbering is automatic and sequential.
Advances and balances
Record every advance against the booking it belongs to. The client sees a live invoice page showing what is paid and what is still due.
Follow-ups you do not forget
Every enquiry gets a next-action date. The dashboard opens on who to call today, so quotes stop going cold in a chat window.
Packages and pricing
Save your bridal, half-day and full-day packages once with what is included. Quote in seconds instead of retyping the same list every time.
Income and expenses
Log fuel, assistants, rentals and product buys against each job. See what a month actually earned you after costs, not just what came in.
Kit and stock
Track products and equipment with low-stock alerts, so you find out you are short on foundation before the morning of the shoot.
Team access
Add assistants and second shooters with their own logins. They see the calendar and their jobs — not your income figures.
From form to first booking
What happens after you ask for a demo
The details you send are the details we open your account with. You will not be asked for them a second time.
Send your details
Two minutes on the form below. What you fill in is exactly what we use to open your account — nothing gets asked twice.
We call to fix a time
A quick call on the number you give us, usually the same working day, to confirm a slot that suits you.
Walk through your own setup
A 30-minute screen share using your packages and your real bookings, not a generic sample account.
Start on your account
Login details reach your inbox with 14 days free. Your packages and first bookings are already in there.
Plans
Pick the one that fits your season
Change plan or stop any month. Every plan starts with 14 days free after your demo.
Starter
₹499/ month
Solo artists and photographers taking their first structured bookings.
- Availability calendar
- Up to 25 bookings a month
- Invoices and advance tracking
- Follow-up reminders
- 1 user
Most chosen
Pro
₹1,299/ month
Working studios with a team, a season calendar and real overheads.
- Everything in Starter
- Unlimited bookings
- Packages and seasonal pricing
- Income and expense reports
- Kit and stock tracking
- Up to 5 team logins
Enterprise
Talk to us
Multi-city operations, banquet groups and vendor networks.
- Everything in Pro
- Unlimited team logins
- Multiple branches and branded invoices
- Data import from your existing records
- Priority support
Prices exclude GST · billed monthly · cancel whenever you like
Before you ask
Questions we get every week
We call you on the number you gave, usually within one working day, to fix a demo slot. The details on the form are what we use to create your account, so once the demo is done your login is ready — you do not fill anything in again.
No. The demo is free and there is no card required. You get 14 days on the full product afterwards, and you only choose a plan if you decide to keep using it.
Yes. Send us your diary, Excel sheet or whatever you keep dates in, and we import your upcoming bookings and packages before your account goes live. On Enterprise this includes past invoice history too.
It is built for the phone first, because most of this gets done between jobs. Block a date, record an advance or send an invoice from the venue itself. It runs in the browser, so there is no app to install.
Only if you want them to. Team logins are role-based: assistants see the calendar and the jobs assigned to them, while income, expenses and reports stay with the owner account.
No, the CRM works on its own. If you are listed on VendorVibes, enquiries from your listing land straight in your CRM as new leads with a follow-up date already set.
On servers in India, with daily backups. Your client list and pricing are yours — you can export everything at any time, and we never share it with other vendors.
Request a demo
Two minutes now, and your account is ready after the call
We use exactly what you fill in below to set up your CRM — your business name, your city, your vendor type. Nothing gets asked twice.
- A call within one working dayOn the number you give us, to fix a time that suits you.
- 30 minutes on your own setupYour packages and your real bookings, not a sample account.
- Your details stay with usUsed only to set up and support your account. Never shared with other vendors.